General Body Minutes and Board Minutes
_______
Minutes from the August meetings are omitted. Contact our president if you need more informaiton.
5/19/08 - board meeting
Attendees: Vania, Willie, Ronald, Dolores, Tamara, Ingrid, Dottie, Audrey
1. Election Committee - it was agreed that any person running for an elected office cannot chair or co-chair the committee and that Asante (VP) will co-chair the Elections committee. I spoke with Anne about this after the meeting and she had already come to that conclusion and Tina Lorick will co-chair the committee with Asante.
2. Positions up for election - there was a healthy discussion as to how to proceed and the following was agreed upon:
" In the event of special elections or appointments to fill vacant positions, those positions will only be occupied until the next election cycle at which time the position is up for normal election procedures."
The positions up for election are: President, Senior Advisor, Parliamentarian, Historian, Web Manager, Faculty rep (2), Exempt rep (2) , Non-Exempt rep (2)
3. Raffle - So far, $510.00 has been turned in, there were 40 tickets that have not been distributed. Willie took an additional 10, and I believe Dolores did as well. Dottie will contact everyone that has been given tickets for distribution to find out where they are in their selling and when will they bring the collections in.
4. May General Body Meeting - There was discussion regarding whether to have a meeting in May or not since the next Tuesday is the day after Memorial Day. There was a probability that we had changed the date for the May General Body meeting, however reviewing the notes from the January 15th meeting, we do have it scheduled for next Tuesday, May 27th.
I recommend that we do not have a May General Body meeting but instead advertise heavily the cook-out that occurs the following week, and the do another meeting over the summer. BUT, it's up to you.
If you have any additional notes or edits to the above, please send them.
Willie
________
Summary Tuesday Feb. 26th General Body Meeting (edits added)
Meeting Attendance: ~ 26
BFSA Elections:
Anne took the names of some volunteers who wanted to participate on the election committee. I didn’t make any announcement asking for nominations.
Each one, help one:
Roberta and Dolores both spoke on this topic. Robert encouraged everyone in attendance to reach out to new hires and make our skills and abilities available to them, noting that we hire good people and too often they are gone within a year. Dolores stated that she was working on a proposal that would be presented at a later date.
Building Captains:
Had some good dialog on the topic. Making sure any initiative we undertake includes the non-exempt staff was stressed. Had several people volunteer to serve as building captains, Asante will follow up. Also, noted that many of our members informally play this role, but formalizing the role makes sense. Asante will formalize a proposal to present at the next Board meeting.
Student Groups:
Solomon Comissiong will communicate with the members of several student groups and facilitate a member of the BFSA board to have 2 minutes on their agendas to propose a closer BFSA/student relationship.
Life Time Payment Plan:
Ingrid spoke on this topic. Proposed that someone could become a lifetime member by contributing funds totaling $500 within a 3 year period. It was also clarified that there are no increase in benefits or status for someone contributing $500, $750 or $1000 the three levels of lifetime membership. A lifetime member is a lifetime member.
Other Business:
Dottie Bass asked for interested persons to join the group that is planning a fund raising event (probably a Crabfest to coincide with non-exempt event) later this Spring.
There are several issues that was discussed today (Tuesday 02.12.08) that require further discussion before the General Body meeting on the 26th, therefore I am proposing that we meet next Tuesday (02.19.08) at noon to discuss these items.
BFSA- General Body Meeting was held Jan 29. The swearing in of new officers as well as a poem honoring MLK were featured.
BFSA Board Meeting was held on Tuesday, january 8, 2008
In attendance were: Veronica McDougal, Dr. Ron Zeigler, Ingrid Farrell, Audrey Stewart, Dottie Bass, Vania McBean and Willie Brown
The Proposed Agenda for the January General Body meeting is as follows:
- Welcome remarks
- New/renewing member announcement
- Swearing in of newly elected Board Members
- Black History month announcements
- Fund raising ideas—Ask for comment and interest in serving on exploratory committees
The following Items were discussed:
The new positions to be sworn in:
Vice President – Asante Shakuur, Treasurer - Ingrid Farrell, Assistant Treasurer - Heather Crudup, Veronica McDougal – Recording Secretary, Exempt Staff Representative - Delores Jackson, Non-exempt Staff Representative - Audrey Stewart
Action Items:
Ø Dottie will provide/produce script for President to swear in the newly elected members.
Ø Dottie will produce certificate (that was a proposal)
Ø It was proposed that we add this option on the membership form: – “do you want to be recognized?”
Ø We discussed how new members should be recognized.
o Membership pins.
o Singled out at General Body Meetings
o Recognize as a group by giving statistics
Ø Dottie motioned that the membership cards be updated and given to new members. The motion was passed with no objections
Ø Audrey will get and provide Board with two quotes on printing the new membership cards.
Ø Willie will welcome all new members as a group at the January meeting and report on how new members will be recognized at the GB meeting in the future.
Ø Willie will give general information regarding new and renewed membership – by how many the number has increased etc.
Fund Raising
Ø Brainstorm on Spring Crab Feast – will put committee together.
Ø Happy Hour at Golf Course… after work golf club social
Ø Raffle, Ebay sale, Bingo were some of the other ideas discussed. Other ideas?
WEBSITE: Need Updated Information to Post- Black history trivia? Other? Send to Vania
BFSA Board Meeting was held on November 13, 2007 and chaired by Dottie Bass, Parliamentarian
In attendance were Dottie Bass, Ingrid Farrell, Roberta Coates, Dr. Ronald Zeigler, Anne Carswell and Angie Bass.
Also in attendance were Asante Shakuur and Sharon D. Simmons-cook nominees for the Vice President position, Heather Crudup nominee for the Asst Treasurer position and Delores Jackson nominee for the non-exempt representative position
1) Dottie Bass called the meeting to order, welcomed the nominees, and asked the Board Members to introduce themselves.
2) The nominees were asked to introduce themselves and explained their motivation for wanting to serve on the executive board of BFSA
3. Dr. Ronald Zeigler gave a brief overview of the BFSA History –
4. The minutes from the November 6, 2007 Board Meeting were adopted with one correction: the spelling of Dr. Zeigler’s last name.
5. The following Old Business items on the agenda were discussed
A. Julia Davidson's Memorial Service - Roberta Coates gave an overview of the Dr. Davidson’s contribution to the BFSA and emphasized the significance of the memorial service in her honor.
Ingrid will remind Willie Brown (BFSA President) to send the BFSA contribution of $100 to Anne Carswell in Nyumburu
Roberta will follow up with other contributors to have donations sent to Anne Carswell in Nyumburu.
Roberta will call on the board members to provide further assistance if it is needed.
B. Black History Month Celebration - Dottie Bass explained the significance of BFSA contributing to the celebration that will be co-sponsored with OMSE, Black Student Union and the Nyumburu Cultural Center. A motion was moved by Anne and seconded by Roberta that BFSA contribute $250 with a commitment to raising funds to cover the costs. Ingrid will report decision to the membership and fundraising committee who will take the lead on this. Funds are not due until February.
C. Election Process
(Both Vania and Audrey were absent so this agenda item was not discussed. Will follow up via email.
l. post election information - Vania McBean
2. send nominee(s) information to Vania - Dottie Bass
3. names and emails of paid members to Vania - Audrey
Stewart
4. General Body meeting announcement – Vania
D. Holiday Celebration - Anne Carswell
Anne announced the date for the holiday party as December 6th.
BFSA will extend a special invitation to new adjunct African American faculty
Motion moved and seconded that the Provost sponsor lunches through BFSA for new African American Faculty as one response to the Provost’s challenge to not only embrace diversity on campus but to also foster an environment of inclusion in order to retain faculty of color
The holiday party committee will meet on Friday at 11:00am to finalize
E – Black History Month ---discussed previously
F. Ms Unity Scholarship Pageant (outstanding $100) – Ingrid will send reminder to Willie. Check should be sent to Anne Carswell in the Nyumburu Cultural Center
New Business:
A. New Initiatives 2007-2008 – All
Motion moved and seconded to engage in three fundraising initiatives next year; 1) increase membership, 2) Raffle, buttons, tee shirts 3) Crab Fest.
It was generally agreed that we as a group needed to improve marketing, association and recognition of BFSA on campus
B. Agenda items for General Body Meeting Tuesday,
November 27, 2007-- Ingrid and Dottie will get together and send out
The meeting was adjourned at about 1:15pm
Delores and Sharon arrived late and were asked to briefly address the group at the end of the meeting.
Special BFSA Board Meeting was held on November 6, 2007 and chaired by Willie Brown, President.
In attendance were Ingrid Farrell, Vania McBean, Dr. Ronald Ziegler, Willie Brown, Roberta Coates, Anne Carswell, Angie Bass and Audrey Stewart.
After lots of discussion, the following we agreed on:
1. BFSA board members will respond to requests for feedback in a timely manner
2. Willie will call specific members, if necessary, to avoid unnecessary meeting cancellations
3. Ingrid will draft email for Willie to send to Nominees to attend board meeting on November 13, 2007. DONE!
4. Dottie Bass will be asked to chair the next Executive Board meeting on November 13, 2007. Dr. Ziegler will do it in her absence.
5. Vania will post election info, names of nominees etc on website
6. Vania will get information on nominees from Dottie Bass
7. Audrey will send Vania names and email addresses of paid members eligible to vote
8. Nominees will present to general body at next meeting
9. Vania will send email to all paid members asking them to come to the November 27th General Body meeting to listen to the presentations and cast their ballots that same day
10. Paid members will have until Nov 29th to vote
11. Winners will be announced at December General Body meeting
12. December meeting will be special “meet and greet” newly elected board members
13. General membership will be encouraged to use this opportunity to discuss issues relevant to them with their reps
14. Willie will send a reminder to BFSA list that members have until Nov 26th to pay up if they want to participate in elections
15. BFSA retirees will be invited to the holiday party and will be recognized (certificates)
16. Board agreed to contribute $100 to the Julia Davidson (founder of BFSA) event
17. Holiday Committee (Anne, Audrey and Angie) are seeking additional help on the committee and will report plans later –DJ needed
18. Payment for BFSA $100 contribution in form of an Ad in Ms Unity Scholarship Pageant is still outstanding
The meeting was adjourned at 1:25pm.
BFSA Board
Meeting was held on August _, 2007 and chaired by Willie Brown, President.
In attendance were Ingrid, Vania (phone), Dr. Ziegler,
Willie, Roberta and Dottie. The
following topics were discussed.
1) Emergency Funds -- $100 -
$200 notify board b/w 2 business, $201 -$499
need prior board approval and for requests greater than $500 the board
needs to see the project plan.
In order for the quick turnaround
for emergencies it was suggested that we add a sentence to the bylaws regarding
member notification of extended absences to Board (decision/quorum purposes)
2) Elections -- Positions up for election: Vice President, Treasurer, Assistant Treasurer. Ingrid asked to be transferred to the position of Asst Treasurer and the President in his authority granted the request. The Secretary position is now open. Ingrid agreed to fulfill both roles until the secretary position has been filled. Ingrid would contact Teresa for information related to the transition.
3) Next
Meeting/Retirement Celebration-- There was some
discussion surrounding the exact role of the BFSA in the event. Confirmation of Mr. James retirement was discussed
and possible gift ideas. Willie was to contact the BFSA rep on the Rollins committee
to obtain a committee update.
4) Web
hosting – OIT charge of $600 for 2005 – 2007. Vania was asked to hold off until Monday to
cut off service.
BFSA BOARD MEETING June 5, 2007
The meeting was held on June 5th. 2007. In attendance were Ingrid Farrell, Teresa McCain, Angie Bass, Lillian Rollins, Dottie Bass, Dr. Ronald Ziegler, Tammy Saunders, Vania McBean, Roberta Coates and Willie Brown.
First order of business was to set up chairs/co-chairs for the various BFSA committees. All board members co-chairing committees are expected to convene the first meetings of the committees prior to July 24 in order to provide progress reports at the next board meeting.
Next board meeting is scheduled for July 24th with updates from various committee co-chairs.
Committees:
1. Campus Climate/(Co-Chairs)
Willie L. Brown
Wallace Southerland
Ronald Zeigler (co-chair)
Sharon Simmons-Cook
Lisa K. Brown
Roberta Coates
2. Opportunities, training, education, want-ads, health, discounts, transportation, participation, scholarships and volunteering
Put off – Only Dr Camille Stillwell signed up for this. Willie will contact her and ask her to serve on another committee.
3. Who's Who
LaShanna Young
Delores Jackson
Angie Bass
(co-chair)
Heather Crudup
Tina Rice (guessing the last name)
4. Events
Put off—no volunteers
5. New Orientation Committee
Wallace Southerland
Anne Carswell
Teresa McCain
(co-chair)
Aisha S. Washington
Dianne Williams
Barbara
Ingrid Farrell
6. Cultural Committee
Tilahun
Beyene
Dottie Bass (co-chair)
Heather Crudup
Alganesh T. Piechocinski
Roberta Coates
7. Membership
Committee/
Fundraising Committee
Barbara
Anne Carswell
Dr. Patricia Thomas
Ingrid Farrell (co-chair)
Walter Ficklin
Teresa McCain
Angie Bass
Vania McBean
Other ITEMS Discussed:
- Lillian Rollins our esteemed colleague will retire in September 2007. It was agreed and voted on that the first BFSA General Body Meeting being held on September 25, 2007 would provide an opportunity to celebrate Lillian’s life and career here at the university. In Lieu of the formalities of general body meeting we will have a welcome back and retirement reception-- subcommittee will work on the details.
- First official general body meeting will be in October, 2007
- Website hosting – BFSA site moving over to yahoo which less expensive than the arrangement we currently have. Vania is responsible for making that happen.
- The board voted to increase the membership fees from $10.00 to $25.00. First official announcement will be at the September 25th meeting. As part of our marketing of the new rates we will articulate the following aspects of being involved on the BFSA organization:
- Focus on intrinsic value,
- BFSA -not about maternal things
- Right thing to do
- Believe in the cause
- Provide representation in time of need
- There was a general discussion about the lifetime membership pins. The board agreed that we needed to go back to the drawing board on the promotion of these new pins and this time do things differently. We have to remind members about things like Scholarships, Installment Options and do a better job at publicity. Lifetime membership members will get together and get back to the Board with recommendations for moving forward
- Discussed Friends of BFSA-- People who could write a check if approached. It was agreed that we should have a different marketing tool and strategy for getting the interest of these people. The membership committee was tasked with this item.
- The board deliberated on the Dr. Joseph Richardson incident. A few board members stayed back to further discuss how the organization should proceed
- The Board agreed on sending courtesy packages to include a DVD of the 35th anniversary celebration to some past members of the committee who are experiencing significant health or other life altering circumstances. Julia Davidson, Mary Cothran, Shirley Mormon were those voted on to receive those courtesies. In order to be equitable we agreed that the criteria would be well defined to include things like :
- Works(ed) hard for the organization
- Contributed tremendously etc etc.
- Vania will work with Ann/Teresa to get original DVD copied.
The meeting was adjourned at about 1:00pm.
BFSA Board Meeting was held on May 9, 2007 and chaired by Lillian Rollins, Vice President.
In attendance were Ingrid, Teresa, Tammy, Dr. Ziegler, and Lillian. The following topics were discussed but no decisions were made since we did not have a quorum.
1) Elections -- Typically held May and tallied in June. An election coordinator has to be selected. Nomination forms will go out only to paid members of the association but anyone could put their names in the hat. Positions up for election: Vice President, Treasurer, Assistant Treasurer,
2) Committees – Ingrid reported on the response to the sign-up for the various committees. Since the response has been very low so far, it was suggested that another follow-up email solicitation be sent to the general body and then we proceed with the committees for which interest has been expressed.
3) Committee Update Reports – Ex. Lifetime Memberships --How are we doing with solicitations?-- NO REPORT
4) General Body Meeting Agenda – The following topics were suggested for the next general body meeting:
1) Elections, 2) Committee Memberships, 3) Upcoming events, 4) Dr. Ziegler reported on a troubling incident on campus between police officers and a faculty member of color (Dr. Richardson). The Faculty member will be contacting Willie about the incident and may be interested in discussing it at the General body meeting.
5) Meeting w/Administration & BFSA Board of Directors – Meet before end of fiscal year? –The general consensus among those at the meeting was that we are not yet at a point where we thought a meeting would be productive and that when we had something tangible to present we could revisit this issue
6) Upcoming events -- OMSI Open House, New Director (Nyumburu)? Event, Annual Cook-out 6/15/2007 11 -2, Annual Education Fair and Talent Show , 10/25/2007 11:30 – 1:30pm.
7) Purchase and design of new BFSA stationary. Teresa asked for approval to purchase stationary with the new logo etc. It was recommended that the details be sent out electronically to the Board for approval via email
8) Web hosting – Postponed discussion to next meeting. There was a vague recollection of Vania providing something, but the group needed more clarification. Need to make a decision by July 1.
9) BFSA - Where Do We Go From Here?-- Postponed discussion to next meeting
10) Survey Analysis -- Postponed discussion to next meeting
OTHER BUSINESS
It was suggested that the Board considers meeting over the summer to plan for the next year.
Meeting adjourned at 1:00pm
BFSA Minutes April 10, 2007
Attendees: Angie Bass, Nina Davis, Lillian Rollins, Willie Brown, Teresa McCain, Ron Ziegler, and Vania McBean
i. They are looking for dance demonstrations / exhibits. Someone is teaching the Macarena already.
ii. This well attended event is an opportunity to spread the word about joining the BFSA. Vania proposed getting free business cards and/or 3 fold brochures printed via the Internet which let people know about the BFSA and what we offer. Vania will email Teresa and Angie with the information regarding the card ordering.
i. This committee may be co-chaired by Willie and Ronald.
ii. There was data found but not concrete recommendations made on the data which was collected by Dr. Waters. This data shows trends regarding promotions, demographics, and hiring practices.
iii. We are committed to following through by posting the data online. Vania will scan in and post the report. The BFSA will make recommendations using the hard facts after discussing and analyzing the data via sub-committee and GBM.
i. There is an effort to inform the campus about the upcoming GBM a few days in advance.
ii. We want to provide via email a short paragraph regarding the topics to be discussed.
i. Willie would like to co chair the campus climate committee and help them make progress.
ii. Willie would like volunteers to take over chairing the policy, regulations, and governance committee plus the resources committee. Nina can chair the regulations committee.
iii. We still want to compile a list of resources for staff on campus on our bfsa website.
1. We want to continue our articles on human resources
2. We want to add a calendar of items of interest
a. FYI Items will be pulled by Vania
b. Nyumubru items will be pulled by Vania
c. OHRP items will be pulled by Vania
d. Alumni Association items will be pulled by Teresa
3. We want more web links on the site
Minutes of the Black Faculty and Staff Board Meeting held on 2/22/07
In Attendance were: Angie Bass, Nina Davis, Lillian Rollins, Anne Carswell, Ingrid Farrell, Willie Brown, Teresa McCain, Dottie Bass, Ron Ziegler, and Vania McBean (via telephone)
It was announced that the next week’s General Body Meeting would be held on Tuesday February 27, at 12:00 noon. Willie asked those in attendance for comments on the minutes of the last meeting which were distributed electronically prior to the meeting. Teresa recapped some of what happened at that meeting and gave update on the thinking behind “who to call and where to go” for information. She also indicated that she is working on putting that information in one place and that it would be made a part of the Welcome Packet for new members. Eg. People who provided services such as plumbing/child care (people with connections) would be listed.
It was decided that that information would be taken to the outside community/General body. We would ask two volunteers from the General Body to head the committee that refines and disseminates that information gathered. Willie will present the idea at the next General Body meeting. Vania will prepare a power point presentation to link what has been done so far to what we want members to participate in. The group thought that that opportunity for participation would give members a sense of belonging and contribution. A suggestion was made about making participation in committees a requirement for membership. It was felt that we should first get the community involved before putting words like “requirement” or “expectations” in the membership application.
For next meeting-
There was some discussion about the roles of Board members and holding members to their respective responsibilities.
Eg-- Ingrid responsible for Notification of General Body meetings
Enforce codes of exempt/non exempt representatives and have them report at the General Body meetings on any accomplishments or undertakings
Be better at house keeping chores and communication as a group
Willie brought before the Board a request for a donation of $100.00 to John Hopkins Black/Faculty group: After much discussion it was decided that we would:
The BFSA Board was also invited to
Vania will do power point
Anne will provide tape and electronic copy of Brochure of 35th anniversary celebration
Roberta will provide historical information.
Vania also volunteered to do 3 brochures with logo and archival information based on information Anne gathered from speakers at the 35th anniversary celebration plus Roberta’s input as historian on the board. It was agreed that we should use the opportunities to network by Co-host events with other BFSA’s. We explored the idea of inviting some board members from other organizations to meet with us-perhaps more regional board meetings
There was discussion with regards the cash balance in the BFSA account. We acknowledged that as a body we need to get serious about fundraising. Dottie mentioned a dance as a possibility. Other ideas included a raffle etc.
It was also agreed that we should have a cause for the Fundraiser- Eg. Scholarship, sponsoring various activities etc
The BFSA General Fund has only $2,000. It was agreed that at the next General Body meeting, we would: - Show the film to remind people of the mission of BFSA and keep momentum going. Willie threw out the idea of sending an email asking people to contribute to the General Fund of the BFSA. The idea was endorsed by the rest of the group.
Announcements --Some announcements on upcoming activities were made
Community Meeting:
Black Family Day
The meeting was adjourned at 1:00pm
Respectfully submitted
Ingrid Farrell
Special Follow-up Board Meeting January 17, 2007
The meeting was called to order by President Willie Brown who chaired the meeting.
ATTENDANCE: Angie Bass, Teresa McCain, Tammy Saunders, and Lillian Rollins
Willie called this special meeting to finalize the goals and objectives for 2007.
The two categories were as follows:
1. Information Pertaining to Campus
2. Information Pertaining to Community
The following goals and objectives committees were discussed and will be headed by persons noted below:
The above list of goals and objectives will be presented at the next BFSA Body meeting and a request for interested persons to sign up to serve on these committees.
Have BFSA Body members do research to see who can give seminars. It is important to get the community in involved and have the community lead.
As the information collected from these committees become available we will be able to
An additional BFSA Board meeting has been scheduled for Tuesday, January 30.
A few Items for discussion at next Board meeting –
1. Duties of each Board member – role and responsibilities
Willie would like to see Board members assigned to the following tasks: Sending out regularly reminders for
Board meeting and requests for agenda items, and sending out General Body meeting reminders. Possibly
place reminders of BFSA General Body meetings on F.Y.I.
2. What are the expectations of each sub-committees being presented at the next Body meeting?
Meetings adjourned at 12:15 p.m.
BFSA Board Meeting Minutes – January 9, 2007
The meeting was called to order at 12:15 p.m. by Vice President Lillian Rollins who chaired the meeting.
In attendance, Lillian Rollins, Angie Bass, Teresa McCain, and Tammy Saunders
Lillian asked those present to share their goals and objectives for BFSA.
Angie Bass goals and
objectives for BFSA are to offer and participate in
more events this year and made the following suggestions.
General Body meetings can incorporate activities during
meetings, for example,
Angie also
suggested fund raising events including, Comedy Night with Chris Thomas,
shopping trip to
Teresa McCain goals and objects are to formalize requests to BFSA for financial support and for BFSA to formalize how we respond to requests for financial support. To create, design and provide BFSA packets for new members. Fundraising BFSA offer 2 on campus events per semester and 2 off campus events per calendar year. Trip to NY for Broadway, for example, The Color Purple.
Also the board needs to decide on the item new members will receive when they join BFSA, a banner, a key chain, etc. when joining BFSA.
Tammy Saunders goals and objects, to create a BFSA calendar listing BFSA events, meetings and other pertinent information. For fundraising suggested we serve as bartenders at golf course and tips would go to BFSA.
Lillian Rollins goals and objects, to work together to reeducate the non-exempt staff on the role of BFSA. BFSA should be a home away from home and encourage everyone to participate. BFSA will not only provide information to promote staff development, educational opportunities, and opportunities for advancement, but also provide social activities. Make every effort to personally introduce new employees to the BFSA organization and encourage them to join.
The committee discussed possible events for Black History month and collaborating efforts with Nyumburu, i.e., video of events from 35th Anniversary Celebration.
Suggestions for BFSA January 23rd Body meeting agenda:
Request subcommittees be established to act on topics presented at past BFSA Body meeting by
attendees.
Report on 35th Anniversary Celebration
Monette Bailey – Update on Leonardtown Report
The meeting adjourned at 1:10 p.m.
Mail was sent to Willie that listed the following suggestions from the November 24, 2006 meeting, which are below, and Willie contacted the Board members who attended the January 9th, 2007 Board meeting and suggested he meet with them to discuss the issues and attempt to put the issues into a category that would encompass the specific suggestions and take a comprehensive approach to the topics. All agreed to attend the meeting. That meeting was held on January 17, 2007 and the minutes are included below.
Suggested goals and
objectives extracted from November 24, 2006 General Body Minutes _
"The floor was opened to solicit feedback
from the group on how they
could benefit from BFSA. The following suggestions were made. The Vice
President indicated to the group that the BFSA Board would meet and act
on these suggestions as we work on the goals and objectives for the
organization for the coming year
- Opportunities for advancement, knowing what’s out there and providing
information
- Serve as a means to come together, happy hours etc
- Learn more about other professions and share experiences
- Connecting parts
- Address retention issues on campus, share information on what we need
to be doing (t/tr positions)
- Providing networking opportunities to members of the organization
- Accessing information, knowing information and communicating
- Someone asked about racial tensions on campus and role BFSA plays. Dr.
Zeigler addressed that issue
- Suggestion was made about participation on campus senate, or getting
updates from them on what is happening, what are they working on and how
we can influence
- Interested in finding out who is where and doing what (asked for a list)
- Being a resource guide (e.g.. UG student interested in a business contact)
- Interested in email list, names and phone numbers (lot’s of
conversation around that issue on how it can be provided w/o violating
the rights of others who wish to remain anonymous)
o Project for BFSA/BSU to get together and collate info
o Send email to have individuals respond to in interested in names being
published
o Add box on application to check if “ok”
o Electronic linking to information that is already in University Human
Relations"
Special Follow-up Board Meeting January 17, 2007
The meeting was called to order by President Willie Brown who chaired the meeting.
ATTENDANCE: Angie Bass, Teresa McCain, Tammy Saunders, and Lillian Rollins
Willie called this special meeting to finalize the goals and objectives for 2007.
The two categories were as follows:
1. Information Pertaining to Campus
2. Information Pertaining to Community
The following goals and objectives committees were discussed and will be discussion of them will be headed by persons noted below at the January General Body meeting:
The list above list of goals and objectives will be presented at the next BFSA Body meeting and a request for interested persons to sign up to serve on these committees.
Have BFSA Body members do research to see who can give a seminar. It is important to get the community in involved and have the community lead.
As the information collected from these committees become available we will be able to
Redesign Website
Design a possible brochure
Provide a Welcome Package
An additional BFSA Board meeting has been scheduled for Tuesday, January 30.
A few Items for discussion at next Board meeting –
1. Duties of each Board member – role and responsibilities
Willie would like to see Board members assigned to the following tasks: Send out regularly reminders for Board meeting and requests for agenda items, and send out General Body meeting reminders. Possibly place reminders of BFSA General Body meetings on F.Y.I.
2. What are the expectations of each sub-committees being presented at the next Body meeting?
Meetings adjourned at 12:15 p.m.
Notes from BFSA general body meeting - Nov. 24, 2006
The meeting was called to order at about 12:10pm by Vice President Lillian Rollins who chaired the meeting. 13 people introduced themselves to the general body as new. A total of 43 people attended the meeting.
Anne Carswell updated the group on the 35th Anniversary Gala.
The floor was opened to solicit feedback from the group on how they could benefit from BFSA. The following suggestions were made. The Vice President indicated to the group that the BFSA Board would meet and act on these suggestions as we work on the goals and objectives for the organization for the coming year
- Opportunities for advancement, knowing what’s out there and providing information
- Serve as a means to come together, happy hours etc
- Learn more about other professions and share experiences
- Connecting parts
- Address retention issues on campus, share information on what we need to be doing (t/tr positions)
- Providing networking opportunities to members of the organization
- Accessing information, knowing information and communicating
- Someone asked about racial tensions on campus and role BFSA plays. Dr. Zeigler addressed that issue
- Suggestion was made about participation on campus senate, or getting updates from them on what is happening, what are they working on and how we can influence
- Interested in finding out who is where and doing what (asked for a list)
- Being a resource guide (eg. UG student interested in a business contact)
- Interested in email list, names and phone numbers (lot’s of conversation around that issue on how it can be provided w/o violating the rights of others who wish to remain anonymous)
o Project for BFSA/BSU to get together and collate info
o Send email to have individuals respond to in interested in names being published
o Add box on application to check if “ok”
o Electronic linking to information that is already in University Human Relations
The floor was then open for announcements:
- someone indicated that they did not get the meeting announcement –we may need to check list
- grad student seeking marathon support for AIDS awareness
- board should pick an initiative to support e.g. health
- celebrating black female discussion 11/29/06
- UMD Gospel Choir 12/10/06
- Landmark Forum 12/11/06
The meeting was adjourned about 1:00pm.
MINUTES OF BFSA GENERAL BODY MEETING 11/14/06
Black Faculty and Staff Association
November 14, 2006 Board Meeting Notes
In attendance
were: Willie Brown, Lillian Rollins, Teresa McCain, Roberta Coates, Nina
Harris, Tammy Saunders, Ron Ziegler and Vania McBean (via tele
conference)
Teresa McCain
gave the membership drive update. Ingrid reported 6 members were
interested in renewing or becoming first time members. Members in the data base who have
not renewed will continue to be contacted by members of the board.
Teresa will put together membership packet for new members. The Board explored various ways in which the
association could welcome and encourage participation.
Action Items: Get an updated list of new employees
Publishing the
names of members (check if OK with everyone)
Publish a group
picture of board members
Contact Monetta re publishing an article
in Outlook about new board members and goals for the year
Using FYI
announcements to reach potential members
Introduction of
new members
Opening with
welcoming ceremony at general body meetings
Lillian-
Welcoming responsibility
The Board
explored alternate sites for website hosting.
Teresa will cancel the current web hosting contract
Willie will send
email to members of previous UMPD sub committee. Looking for more admin and student
involvement
We need to
explore fundraising activities immediately.
Explored various means of getting this done to provide cash flow to
cover routine activities such as General Body meeting hosting at the end of the
year—Budget is very low.
More information
will be forthcoming on Lifetime membership Drive. We decided on Pins for the lifetime members
and after much discussion we still need to explore the possibility of using
decals, key chains etc for general body membership. Nina will follow up on who makes, cost etc
and get back to the group.
Treasurer’s
report was given by Teresa McCain. There is approximately $600.00 in the
Black Faculty and Staff, Sun Trust account. .
There was
discussion on the 35th Anniversary Celebration set for Dec 19th
11;30 – 1:30pm
The committee is
still working on the details but shared with the board some of the events they
are planning on. More information will
be forthcoming once the details are worked out.
The board recommended using Outlook, FYI and a new webpage that
highlights the anniversary celebration as means of getting the word out.
Action Items: Willie to meet with Friends of BFSA
Send email to
Robert Waters regarding the 35th anniversary/holiday party
Next board
meeting scheduled for 11/21/2006 to talk ONLY about Goals/Objectives for this
year
Other items were
tabled for discussion at next Board meeting--- Formalize the way requests come
in to BFSA, Establish
mechanism for acknowledging happy/sad occasions being experienced by members of
the group
The meeting was
adjourned at about 1:30pm
MINUTES OF BFSA GENERAL BODY MEETING 10/24/06
Notes from BFSA general body meeting - Oct. 24, 2006
Valorie McAlpin reported on the Working for a Better Community subcommittee. One of the findings: that the perception that Black parties are shut down more frequently was not supported by data. However, University Police agreed to implement several changes in order to better prepare officers and the university community for more positive interactions.
Follow up is needed and a volunteer was requested to take over leadership of the 15-member committee, which will work with groups such as Multicultural Involvement and Community Advocacy (MICA). Formerly a part of Campus Programs, the group now stands on its own.
Budget: Account balance is $1,192 , though after outstanding expenses balance will be $544. Membership dues alone cannot support the organization.
Membership. There are only 57 active members of BFSA, with 56 on the rolls but who have not renewed their membership. Suggestions were solicited on how to involve more Black faculty and staff (a newsletter, welcome packet, personal phone calls).
Announcements: 29th Miss Black Unity Pageant being held, organized by Anne Carswell, on Nov. 12 in the Grand Ballroom of the Stamp Student Union.
Volunteers are needed to plan BFSA's anniversary celebration in December.
MICA coordinator Greta Franklin needs feedback on the student-BFSA mixer and subsequent mentee-mentor process. A luncheon is planned for the first week of November. She also organizes the campus Black History Month calendar and is looking for submissions.
MINUTES OF BFSA BOARD MEETING 10/17/06
Black Faculty and Staff Association October 17, 2006 Board Meeting Notes
Introductions were made. All board members were present with the exception of Ingrid Farrell.
Dottie Bass requested clarification concerning conduct of Roberts Rules of Order. After discussions it was agreed by the board general body meetings would follow Roberts Rules of Order concerning voting, and other official duties keeping the overall atmosphere of general body meeting relaxed.
Dr. Ronald Zeigler and Willie Brown agreed to serve on the panel discussion "Covenant with Black America, Wednesday, November 29, 2006.
Teresa McCain gave membership drive update. There are 68 active BFSA members in the data base. There is 56 members in the data base who have not renewed. Teresa suggested the 56 members in the data base who have not renewed be contacted by members of the board. Board agreed this was something they were willing to do.
Teresa McCain suggested membership awards be pre selected prior to the Oct. 24th General Body meeting. Willie Brown suggested that membership awards selection take place at the October 24th General Body meeting. After discussions it was voted and accepted that membership award selection would take place at the Oct 24th General body meeting.
Discussion
of Lifetime Membership Pins and how
Treasurer report was given by Teresa McCain. There is $1,492.95 in the Black Faculty and Staff, Sun Trust account. Financial Commitments are, $250.00 for 5 cash awards for early membership renewal and $300.00 for refreshments for general body meetings for the months of October, November, February, March, April and May. The cost for membership pins is $438.00 (approx) leaving a balance of $544.95 in the Sun Trust account.
Someone I think Willie mentioned BFSA's 25th Anniversary is this year. Anne Carswell suggested members of the board chair a committee to celebrate BFSA's 25th University. Anne Carswell and Dottie Bass will co-chair the committee. Angie Bass will also serve on this committee. 25th University Celebration will take place in December 2006. An invitation will be made at the General Body meeting inviting members to serve on the 25th Anniversary Planning Committee. Date, time and location TBD.
Willie Brown mentioned an upcoming meeting with the group that approached BFSA who are interested in making Lifetime Membersh